Conflict of Interest Policy

Our Commitment to Transparency

The Home Care Association of Florida (HCAF) is committed to maintaining the highest standards of integrity and transparency in all our operations. Our Conflict of Interest Policy ensures that our decision-making processes remain fair, ethical, and focused on our mission to serve the home care community.

What is a Conflict of Interest?

A conflict of interest occurs when someone in a leadership position within our organization could personally benefit financially from decisions they make on behalf of the association. This includes direct benefits to the individual or indirect benefits to their family members or closely associated businesses.

Who This Policy Covers

Annual Disclosure Process

Every year, covered individuals must:

Complete a conflict of interest questionnaire
Disclose any interests that could create potential conflicts
Update their disclosure if circumstances change during the year
Sign an acknowledgment of our COI policy

Disclosed information includes:

Family member business interests
Substantial business or investment holdings
Other organizational affiliations
Transactions that could create conflicts

How We Manage Conflicts

When potential conflicts are identified, our Board President (or Executive Officers if the President has the conflict) will determine the appropriate response:

No action required - if the interest poses no meaningful conflict
Full disclosure - sharing relevant information with the Board and staff
Recusal - asking the individual to step back from related discussions or decisions
Resignation - in cases where conflicts cannot be otherwise managed

Ongoing Monitoring

We maintain vigilant oversight through:

Meeting protocols: Every board meeting begins by asking participants to identify any conflicts with agenda items
Continuous monitoring: Our Executive and Deputy Directors watch for potential conflicts in all transactions
Year-round availability: COI questionnaires are always available on our board resources webpage for immediate updates
Regular review: All disclosures are reviewed by leadership to ensure appropriate handling, and kept on file by the Deputy Director

Current Status

Questions?

For questions about our Conflict of Interest Policy or to request additional information, please contact us.

This policy reflects our ongoing commitment to ethical governance and public accountability. We regularly review and update our procedures to ensure they meet the highest standards of nonprofit governance.