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2018 Trade Show Booth Registration
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The 2018 Trade Show will have 122 exhibitor booth spaces to display your company's products and services.

7/30/2018 to 7/31/2018
When: Monday & Tuesday
Where: Renaissance Orlando at SeaWorld
6677 Sea Harbor Dr
Orlando, Florida  32821
United States
Contact: Patti Heid
(850) 222-8967


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Thank you for participating in HCAF's 29th Annual Conference & Trade Show and for serving the Florida home health industry! Please click on the Register button above to reserve your exhibitor booth and select sponsorship and advertising opportunities.

Booth preferences are honored on a first-come, first-served basis. To receive member rates, please login. If you are unsure if your company is a member, please contact HCAF at (850) 222-8967.

Special Charity Organization Rate! There is a special rate for non-member charity organizations. If your company is a non-profit organization, please contact HCAF for further details by calling (850) 222-8967.

Agreement Information: By completing this form, you are agreeing to the following eight bullet points. Failure to comply with this agreement will result in a one-year suspension from exhibiting at the following year's trade show.
  • Exhibit during the above noted hours and days. Exhibit booths not set up by July 30 at 11:30 a.m. may be reassigned by HCAF. Exhibits must remain setup until at least 1:30 p.m. on July 31 (set-up and breakdown times currently tentative) Under no circumstances will early breakdown be permitted. 
  • You will not share your booth space with another vendor.
  • Space Assignment Policy: Indicate your top three preferred booth locations when completing the booth registration form. HCAF will determine exhibitor space assignment. Once space is approved, an exhibit can only be moved with mutual consent of HCAF and the associated exhibitor(s).
  • Cancellation Policy: Notification of cancellation must be received by HCAF in writing, to pheid@homecarefla.org, on or before July 6, 2018, to receive a refund minus a 30% administrative fee. No cancellation refunds will be made after that date, and all outstanding balances will be due in full.
  • Protection of Exhibit Space Policy: Nothing shall be posted, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the hotel or convention hall exhibit area without permission of HCAF and a representative of the hotel. Packing, unpacking, and assembly of exhibits shall be done in designated areas and conform to instructions from HCAF or a hotel representative. Due to the layout of the Hotel, storage space is not available for display materials and/or show merchandise. At the conclusion of the set-up operation, all related equipment, crates, trash, etc. must be removed from the premises no later than the last day of the exhibit show period.
  • Default Occupancy Policy: An exhibitor who fails to occupy contracted space is not relieved of the obligation to pay for such space at the full rental price, and HCAF shall have the right to use that space.
  • Liability Policy: The exhibitor will make no claim of any kind against HCAF or the Renaissance SeaWorld Orlando for any loss, damage or destruction of goods, nor for any injury that may occur while participating in the show, nor for any damages of any nature or character whatsoever, unless the injury was caused by the gross negligence of staff of HCAF or the Renaissance SeaWorld Orlando. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the hotel premises and will indemnify, defend, and hold harmless the hotel and HCAF, its owner, and management company, as well as their respective agents, servants, and employees from any and all such losses, images, and claims. Hotel and HCAF will not be responsible or liable for any loss, damage, or claims arising out of exhibitor’s activities on the Hotel’s premises except for any claims, loss, or damages arising directly from the hotel or HCAF’s own negligence. Home Care Association of Florida will be responsible to negotiate the contract with its exhibitors.
  • Trade show floor layout is subject to change.
NOTICE TO ALL

Please note that HCAF does not use third parties to manage its room reservations. In order to avoid these types of scams, we encourage you to make your room reservations with the hotel directly.

Do not reserve a room with anyone but the Renaissance Orlando at SeaWorld Hotel directly!

Please click here for more information about the hotel and to book your room using our SECURE group site. 

For phone reservations, please use the following Group Reservations phone numbers and refer to Home Care Association of Florida (HCAF).

  • 1-407-351-5555
  • 1-800-266-9432
Additional Ordering, etc. For specific details related to trade show booths and for ordering information for additional equipment, please look forward to our Exhibitor Kit coming in Spring 2018.

Questions/Comments/Concerns: Please direct all inquiries to HCAF staff at (850) 222-8967 or email Patti Heid at pheid@homecarefla.org.

Associate Members